Code of publication ethics

Code of Publication Ethics Publishing House of the Central Forensic Laboratory of the Police Issuing "Problemy Kryminalistyki" Quarterly


Table of contents:

  1. Introduction
  2. Code Recipient
  3. Rules of ethics followed by Publishing House
  4. Rules of ethics that shall be followed by the Authors
  5. Rules of ethics that shall be followed by the Reviewers
  6. Final provisions


I. Introduction

Dynamically developing modern world and unlimited possibilities of information exchange provide a wide spectrum of practical use of knowledge within most fields of human activities. The communication systems, particularly scientific communication system, has to face appearing challenges, not forgetting about the rules of ethics, which ensure the highest standards of knowledge transfer. Following the growing number of articles published in scientific magazines, the ethical code of conduct for all parties engaged in the publication process shall be developed. Therefore, the Publisher,  Authors and Reviewers are obliged to obey rules of ethics, in particular the rules related to responsibility, honesty, transparency and confidentiality.

The Publishing House of the Central Forensic Laboratory of the Police has adapted the Code of Publication Ethics of Problemy Kryminalistyki. The aim of the Code is to facilitate the achievement of professional and scientific excellence in order to improve the quality of publications and at the same time to restrain the practices that may have negative impact on the review and publication of articles as well as on the reputation of the Problemy Kryminalistyki and its Publisher. The rules of ethics included in the Code of Publication Ethics are in line with the directives of the Committee on Publication Ethics (COPE).

II. Code Recipients


Authors, Co-Authors – persons who have written an article,
Publishing House – the Central Forensic Laboratory of the Police,
Editorial Office – persons or bodies acting on behalf of the Publishing House and within its field of competence,
Reviewers – persons who evaluate the articles in particular against the content and formal issues.


III. Rules of ethics followed by Publishing House


The Publishing House and Editorial Office act according to the following rules:

  1. Responsibility -  the ability to be liable for the results and omissions of ones actions by:
    1. ensuring independence of Editorial Office regarding decision making related to the publication of articles in Problemy Kryminalistyki;
    2. ensuring the development of Problemy Kryminalistyki by international promotion and by improving the quality of its content and publishing standards;
    3. taking responsibility for the content of published articles;
    4. deciding, which articles will be accepted and in case of their positive review, which will be published in Problemy Kryminalistyki;
    5. proper selection of the reviewers, who assess the articles, and supervision of the correct review process (keeping the deadline) as well as by creating the conditions assuring high standard of a review and avoiding conflict of interest;
    6. providing high content level of the published articles and, if necessary, publishing polemics, amendments, clarifications, corrections, withdrawals and apologies.
  2. Honesty – fair and reliable behavior in any situation by:
    1. intolerance of scientific misconduct, also in the scope of data, and in case of detection of such misconduct by appropriate documentation and proceeding in order to publish the article in question, publishing the corrected content of an article or its withdrawal;
    2. eliminating any attitude against the reliability of information about persons and entities that contribute to a publication, in particular counteracting ghostwriting phenomena (omitting  the actual  Author or Co-Author of publication) or guest authorship (including as Authors of a publication individuals who are not its Authors or Co-Authors), and if such actions are detected by adding or removing Authors accordingly;
    3. fighting against plagiarism as well as documenting and proceeding in order not to publish document in question or to withdraw the published article and by reporting detected plagiarist to aggrieved party;
    4. counteracting – both at the stage of accepting an article for publication and after its publication in Problemy Kryminalistyki - the phenomena of auto-plagiarism, i.e. re-publishing in a whole or in large fragments a previously published article, and in case of infringement of the copyright of another Publisher, informing him about the situation.
  3. Transparency and confidentiality – providing  useful, factual, understandable and reliable information, and, if required, keeping all information, obtained while conducting tasks, as confidential by:
    1. preserving the integrity of documentation gathered during the publication process;
    2. determining and publishing at the Publisher’s website the rules of publishing articles in Problemy Kryminalistyki, including rules of review;
    3. publishing the list of reviewers of Problemy Kryminalistyki once a year;
    4. responding promptly to enquires and comments of the Authors, informing them about the progress of work on the publication process and, if necessary, propose appropriate solutions to them;
    5. maintaining confidentiality of information related to every publication;ensuring confidentiality of the review process by non-disclosure of identity of Authors to Reviewers and Reviewers to Authors (double-blind-review).

IV. Rules of ethics that shall be followed by Author


The Authors, individually, and in the case of joint articles as Co-Authors, shall act according to the following rules:

  1. Responsibility – the ability to be liable for the results and omissions of ones actions by:
    1. strictly following the editorial requirements determined in the Regulation of publishing articles in Problemy Kryminalistyki;
    2. informing promptly the Editorial Office about any error or significant inaccuracy in an article that has already been published and cooperating with the Editorial Office in order to remove or correct an error or a significant inaccuracy;
    3. submitting articles for publication in Problemy Kryminalistyki in compliance with the provisions of the Copyright Law, which an Author certifies by signing the contract for the transfer of author’s property rights for the publication to the Publisher.
  2. Honesty – fair and reliable behavior in any situation by:
    1. informing about any conflict of interest that may affect the content of an article and its reception;
    2. not submitting an article to several  Publishing Houses simultaneously;
    3. not submitting an article which was previously published or is waiting for a decision to be published  or is after such a decision and is waiting for a publication;
    4. assuring that an article submitted to the Publishing House is completely own and original.
  3. Transparency and confidentiality – providing  useful, factual, understandable and reliable information, and, if required, keeping all information, obtained while conducting tasks, as confidential by:
    1. disclosing the sources of financial support for the conducted researches;
    2. disclosing the contribution of Co-Authors to the creation of the particular article; 
    3. providing in the article the sources of all information taken from other publications as well as from previous own publications.


V. Rules of ethics that shall be followed by Reviewers


The Reviewers shall act according to the following rules:

  1. Responsibility – the ability to be liable for the results and omissions of ones actions by:
    1. informing the Editorial Office about the existence of a conflict of interests that will prevent an article from reviewing, as well as by not reviewing an article, if a conflict of interests occurs, also after accepting an article for reviewing and in case of conjecture as to the Author’s identity;
    2. reporting to the Editorial Office and withdrawing from the review process if a reviewer recognizes that he/she does not have the right qualifications to evaluate an article or comes to a conclusion that the review is impossible within the specified deadline;
    3. immediately informing the Editorial Office of any circumstances that may be sufficient for not accepting the article for publication.
  2. Honesty – fair and reliable behavior in any situation by:
    1. reviewing only the content of an article without personal criticism or the style of the Authors and by maintaining objectivity;
    2. failing to cite own publications in order to increase the rate of quotations or other benefits;
    3. not using for own benefits any information or ideas included in the reviewed article.
  3. Transparency and confidentiality –  providing  useful, factual, understandable and reliable information, and, if required, keeping all information, obtained while conducting tasks, as confidential by:
    1. justifying each remark in a review form;
    2. avoiding general and inaccurate statements in the review and by formulating unambiguous recommendations;
    3. not disclosing a reviewed article to other people and not discussing it with other experts.


VI. Final provisions

  1. The Regulation of publishing articles in Problemy Kryminalistyki is available on the website of the Publisher:
    http://clkp.policja.pl/clk/wydawnictwo/wydawnictwo/regulaminy
    -publikacji/141048,Regulaminy-publikacji.html
  2. In case of detecting scientific misconduct, the Editorial Office of Problemy Kryminalistyki proceeds according to the Best Practice Guideline developed by Committee on Publication Ethics (COPE) available under the Creative Commons Attribution - Noncommercial - No Derivatives Licence, version 3.0 Polish:
    https://publicationethics.org/files/Full%20set%20of%20Polish%20flowcharts.pdf